Usability is Transformative, Demand is Cross-Generational

Alister Esam

Alister Esam

The days of imposing technology on a user base are over. Today’s Apple-inspired consumer technologies require no training and minimal support, while users of every generation – from millennials to the Board – increasingly expect the same experience from business applications. Yet while developers continue to argue whether or not it’s possible to deliver the functionality required in a business application and still meet customer-style experience expectations, the truth is that end users – and notably senior, Board-level users – are increasingly turning their back on technologies that fail to deliver tangible and personal benefits. Attitudes have changed fundamentally in the past few months and, as Alister Esam insists, from software developers to IT procurers the quality of user experience now needs to take centre stage in every piece of business software.

Debate continues to rage about the challenges of assimilating the next generation into the workforce and the way in which this ‘born to iPad’ generation will respond to the ‘clunky’ business applications that still dominate the experience in most of today’s companies.  For those brought up on the intuitive user experience delivered by innovative, Apple-inspired App developers, the lack of sophistication and – most bizarrely – the requirement for training associated with traditional applications will be anathema. So how will they respond?

As software developers ponder this question and wonder how they might evolve products in response over the next few years, they would do well to look to another generation, one that’s still – quite wrongly – perceived as technology averse.  From directors to trustees, senior management adopts a fierce approach towards technology: “Does it make my life any easier?” If not, they simply will not use it.

While the majority of the workforce is struggling to understand why the sophistication and ease of use available in the consumer world isn’t always mirrored in the workplace, it’s this senior management generation that has the power and influence to ignore useless – and unusable – technology.

If it’s still – just – possible to impose difficult-to-use software on the rest of the business, those in a position of power can and will resist doing so. They are not, however, in any way technology averse. They’ve actively embraced mobile and tablet technologies, are avid App users and will wholeheartedly adopt any business solution if, and only if, it delivers real benefits in terms of productivity and/or collaboration.

Misunderstood resistance

Board meeting portals are a prime example of this generational misunderstanding. The majority of these solutions simply replicate the paper-based provision of Board papers online and, as a result, struggle to encourage good levels of adoption. Why? Simply telling a CEO that this approach is ‘greener’ or makes it easier for the secretariat tasked with distributing information isn’t a good enough reason for that individual to make a change to the way in which he or she works.

To be adopted, the technology has to make the life of the CEO, director or trustee easier and better – and tangibly so.

This is where consumer-style business technologies that truly exploit the iOS, Android and Windows 8 thinking are genuinely transformative. Business applications need to recognise the new way of thinking and working on mobile and tablets. They must understand and incorporate the improvements in information flow and the accessibility of those information flows to deliver essential improvements in speed and usability that are critical in today’s time-constrained environment.

These applications also need to recognise that individuals have a clear preference. Those that use iOS don’t easily migrate to an Android or Windows 8 device (or vice versa). Bring Your Own Device (BYOD) policies – and, for that matter, cross-platform applications – are therefore an essential component of any business application deployment strategy. Of course, this is even more so for Boards of Directors, many of whom will be non-executive directors and clearly not part of any corporate IT deployment.

This model also applies to individuals at every level of the business. Trying to push an ‘Apple-trained’ brain to adopt a Windows 8 application could also result in frustration and a lack of engagement.

Corporate risk

Of course, many business software developers argue that there’s simply too much of a trade-off between business functionality and consumer-style usability. Is this really true? Right now, the constraint is primarily one of attitude. Until business software developers recognise that it’s as important to focus on the user experience as it is the features and functionality then the problem will remain.

It’s not easy. Addressing complex areas such as risk management, for example, continues to throw up challenges. While risk management systems are incredibly sophisticated to help those who manage risk as part of their job do so on an optimal basis, for the Board members ultimately responsible for mitigating risk, the necessary information is often difficult to present in a way that supports strategic and effective decision-making.

The problem is that most Boards receive an Excel spreadsheet of typically out-of-date risk events with, by default, limited detail.  Deep risk data is processed again and again in an attempt to make it ‘Board friendly’, but the end result is that individuals cannot possibly understand the true risk picture at any time and have no access to the real depth of information required to support effective and collaborative decision-making.

As a result, decisions tend to be made based on the preconceptions of risk rather than actual risk facts. Indeed, will Board members continue to plough through an Excel spreadsheet or printed report when they are becoming used to highly intuitive collaborative tools to support every other aspect of decision-making? Without a way in which to quickly and intuitively understand incidents and response, or gain access to the informed stance of key individuals within the business, Board members have no choice but to fall back on preconceived ideas of business risk.

How much more effective would it be to enable the Board to use an interactive user interface that offers real-time access to highly digestible risk information? With the ability to drill down to gain insight into each incident and the action taken, Board members can collaborate and discuss actual risk and make timely and informed decisions.

Ultimately, the way in which risk is handled is down to human decisions – the better informed the Board members, the better the decision-making process. With interactive risk information accessible at any time via such a user interface, the Board can be responding to risk events that happened just minutes before, thereby creating a far more effective risk mitigation model than one based on pre-processed reports of risk events that occurred weeks or even months before.

Question of time

There’s a big question facing both application developers and IT procurers: just how long will employees of any generation continue to accept and endure the tedium of traditional technologies that require long training sessions and repeated access to a Help Desk?

This is not just about the next generation due into the workforce. Rather, it applies to any individual who has asked why it takes less time to research and book a round-the-world trip than to make a stationery requisition at work.

Society’s expectation of technology has fundamentally changed. There is less and less tolerance for software that’s not incredibly easy to use.

Critically, recent innovations have actually changed the way in which people think about and interact with technology. Our brains have been trained to operate in new and more efficient ways. Where, then, does that leave the business applications that fail to adapt?

Every day brings a change and an innovation that removes one of the limits or constraints and enables business software developers to step closer to that highly sophisticated and intuitive user experience irrespective of complexity. The challenge ahead is not about technology, but rather one centred on culture and attitude.

From experience-led technology development to user-driven technology procurement, an extraordinary change is in progress and is fast eradicating technology resistance, improving efficiencies and, critically, delivering measurable economic benefit across every generation.

Alister Esam is CEO of BoardPacks

About the Author
Brian Sims BA (Hons) Hon FSyI, Editor, Risk UK (Pro-Activ Publications) Beginning his career in professional journalism at The Builder Group in March 1992, Brian was appointed Editor of Security Management Today in November 2000 having spent eight years in engineering journalism across two titles: Building Services Journal and Light & Lighting. In 2005, Brian received the BSIA Chairman’s Award for Promoting The Security Industry and, a year later, the Skills for Security Special Award for an Outstanding Contribution to the Security Business Sector. In 2008, Brian was The Security Institute’s nomination for the Association of Security Consultants’ highly prestigious Imbert Prize and, in 2013, was a nominated finalist for the Institute's George van Schalkwyk Award. An Honorary Fellow of The Security Institute, Brian serves as a Judge for the BSIA’s Security Personnel of the Year Awards and the Securitas Good Customer Award. Between 2008 and 2014, Brian pioneered the use of digital media across the security sector, including webinars and Audio Shows. Brian’s actively involved in 50-plus security groups on LinkedIn and hosts the popular Risk UK Twitter site. Brian is a frequent speaker on the conference circuit. He has organised and chaired conference programmes for both IFSEC International and ASIS International and has been published in the national media. Brian was appointed Editor of Risk UK at Pro-Activ Publications in July 2014 and as Editor of The Paper (Pro-Activ Publications' dedicated business newspaper for security professionals) in September 2015. Brian was appointed Editor of Risk Xtra at Pro-Activ Publications in May 2018.

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