Companies House reforms “will do more” to safeguard personal data and combat fraud

Companies will be better protected from fraud under new Companies House reforms that “will do more” to safeguard the personal data of business owners and ensure the accuracy of the register. Business Minister Kelly Tolhurst has unveiled a substantial package of reforms with the clear aim of minimising the burden on law abiding companies. The reforms will contribute to UK efforts to tackle economic crime by increasing the traceability of company ownership and management while offering business owners and businesses greater protection from fraud.

The proposed reforms will help when it comes to increasing the accuracy and usefulness of the information available on the companies register, which last year alone was accessed 6.5 billion times and, as of March 2018, included the details of over four million limited companies.

In the last three years there have been almost 10,000 complaints to Companies House from people concerned about their personal details, with worries including fraud and the illegal use of personal details topping the list.

The package of proposed reforms put forward by the Government includes the following:

*Knowing who is setting up, managing and controlling companies: Those who have a key role in companies will have their identity verified

*Improving the accuracy and usability of data on the register: Companies House will now be able to query and corroborate information before it’s entered on the register. This will also mean that it’s easier and quicker to remove inaccurate information from the register

*Protecting personal information on the register: In a minority of cases the register can be misused to identify personal information, which can then be used for criminal purposes. Under the new proposals, directors will be given additional rights over their information (for example personal home addresses), while ensuring this information is still available in a transparent manner to public authorities where appropriate

*Improving the detection of possible criminal behaviour: Better information sharing by Companies House, other Government bodies and financial institutions will better protect businesses and ensure faster and more sophisticated identification of possible criminal activity, in turn benefiting businesses and consumers alike

Tolhurst said: “The UK already has some of the strongest protections in the world against money laundering. We’re ranked as one of the top countries worldwide for cracking down on economic crime to protect businesses and consumers. These reforms will support the fight against the use of dirty money in the UK and enhance the protections for entrepreneurs and directors from criminal activity. Knowing that a company’s information is accurate and transparent is a fundamental part of a leading business environment, giving entrepreneurs and businesses the confidence they need to do business here in the UK.”

Louise Smyth, CEO of Companies House, responded: “The register already plays a vital role in contributing to the UK’s economy through the investment decisions which rely on our data. This package of reforms represents a significant milestone for Companies House as they will enable us to play a greater part in tackling economic crime, protect directors from identity theft and fraud and improve the accuracy of the register.”

Response from the business community

The UK has one of the highest ratings for cracking down on anonymous companies, with the Government’s proposed measures building on Britain’s world-leading anti-corruption activity. In 2016, the UK became the first country in the G20 to introduce a public register of company ownership, while new protections against identity fraud for company directors were introduced in 2018.

City Minister John Glen said: “Tackling economic crime is a key priority and, by strengthening the register, we’re building on our already world-leading approach towards weeding out dirty money. This will help us to better identify criminal behaviour and ensure the strongest protections for businesses such that they don’t fall prey to fraudsters.”

Edwin Morgan, interim director general at the Institute of Directors (IoD), added: “We welcome the thrust of these proposals. The IoD receives regular complaints from its members concerning the misuse of data published by Companies House. Transparency is a key feature of UK-registered companies, but if that transparency can be exploited by criminals or fraudsters then trust in the legal framework of business is undermined. We look forward to working with Companies House on new powers to monitor and control company information on its register. This will help to provide a more secure and reliable repository of corporate data.”

Duncan Hames, director of Policy Transparency International UK, responded: “That the Government has brought forward these proposals for consultation is most welcome. We’re pleased that public concerns about the accuracy of the company register have clearly been heard and that efforts are underway to act upon them. The abuse of UK companies to launder stolen wealth has been evident in major global money laundering scandals and well documented in our own research. Addressing these concerns is an important move against ‘dirty money’ in the UK, and one which compliments the Government’s widely supported plans for a new register of who ultimately owns the overseas entities that own property here. Like us, those with an interest in the transparency and quality of company information will surely want to take this opportunity to share their insights from practical experience of using the UK’s company register.”

Stephen Jones, CEO of UK Finance, concluded: “Reliable company information is critical to the financial and banking sector in meeting know-your-customer requirements and helping to protect customers from fraud. This consultation is an important step forward in helping to strengthen the Companies House regime and we will continue to work closely with the Government, regulators and law enforcement to develop more effective approaches to tackling economic crime.”

The proposals will be underpinned by a major transformation programme designed to upgrade digital services at Companies House alongside a complete review of its staffing and skills requirement. If brought forward, this new package of proposals would represent the largest change to the Companies House system of setting up and operating companies since the register was first created back in 1844.

About the Author
Brian Sims BA (Hons) Hon FSyI, Editor, Risk UK (Pro-Activ Publications) Beginning his career in professional journalism at The Builder Group in March 1992, Brian was appointed Editor of Security Management Today in November 2000 having spent eight years in engineering journalism across two titles: Building Services Journal and Light & Lighting. In 2005, Brian received the BSIA Chairman’s Award for Promoting The Security Industry and, a year later, the Skills for Security Special Award for an Outstanding Contribution to the Security Business Sector. In 2008, Brian was The Security Institute’s nomination for the Association of Security Consultants’ highly prestigious Imbert Prize and, in 2013, was a nominated finalist for the Institute's George van Schalkwyk Award. An Honorary Fellow of The Security Institute, Brian serves as a Judge for the BSIA’s Security Personnel of the Year Awards and the Securitas Good Customer Award. Between 2008 and 2014, Brian pioneered the use of digital media across the security sector, including webinars and Audio Shows. Brian’s actively involved in 50-plus security groups on LinkedIn and hosts the popular Risk UK Twitter site. Brian is a frequent speaker on the conference circuit. He has organised and chaired conference programmes for both IFSEC International and ASIS International and has been published in the national media. Brian was appointed Editor of Risk UK at Pro-Activ Publications in July 2014 and as Editor of The Paper (Pro-Activ Publications' dedicated business newspaper for security professionals) in September 2015. Brian was appointed Editor of Risk Xtra at Pro-Activ Publications in May 2018.

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