An Innovative Approach for Defeating Cheque Fraud

In our first White Paper of 2019, entitled ‘Fighting Cheque Fraud in the 21st Century: Cheque Fraud Detection in the New Clearing Model’, it was explained that, while volumes have steadily fallen during the 21st Century, the cheque is now a modernised and very efficient money transmission option. In fact, just 17 months ago, this resilient payment instrument perhaps underwent its most significant revamp to date as the first phase of the highly anticipated Image Clearing System (ICS) came into effect, writes Martin Ruda.

This development saw a clearing infrastructure put in place to accept and switch data and scanned images in lieu of the actual paper cheque. As a result, cheques are ‘truncated’ (digitised) at the point of deposit and are no longer transported during the clearing process.

The ICS went live on 30 October 2017 to be precise with, initially, very low volumes. However, the number of processed items has significantly and steadily grown over recent months. Since its introduction, industry commentators have overwhelmingly agreed that the ICS has dramatically enhanced the efficiency of the cheque as a payment tool. For instance, all items deposited on a weekday will be cleared by no later than 11.59 pm the following weekday – a huge improvement, then, when compared to the previous 2-4-6 model.

Recognition of fraud

During the early implementation of the ICS, there was a widespread industry expectation that professional fraudsters would test the new system and those expectations have been met. It’s understood that increased attempts to defraud the cheque payment system have been made, but it’s encouraging to note that the great majority have been foiled due to a combination of the historic paper-based fraud prevention processes and procedures, as well as the success of the first wave of Image Survivable Features, which has been typified by the use of Unique Coded Numbers (UCN).

The traditional security features, which are both overt and covert, include – but are not limited to – printed devices involving the use of invisible ultraviolet ink, as well as the use of fugitive and solvent sensitive inks. These are part of the prevailing regulated Cheque Standard – which is known as Cheque & Credit Clearing Company (C&CCC) 3.1 – and they remain the requirement for the printing of all cheques in the UK.

In the new image world, the document only retains a value, for the purposes of clearing, up until the point at which the cheque is digitised. This can be as early as its receipt by the payee whereupon an individual or a business could, by agreement with its bank, capture the image using a smart phone app and deposit the cheque remotely into the clearing infrastructure. This process is achieved in the corporate sector with  the use of a desktop scanner, which can process multiple cheques at one time. As a result, as soon as the cheque has been remotely deposited the paper document then has no legal value and can be destroyed.

At this point, the visible features retained in the image are the only active elements that can prevent fraud attempts from the point of deposit until the clearing of the funds. The work that the industry is undertaking to ensure that features retained in the image are active, robust and verifiable is the key to enhanced fraud prevention in image-based clearing.

For many years, images of cheques have been taken as part of the clearing process even though the paper has, until now, remained the clearing instrument. Elements of those images – such as the nature of the handwriting, the positioning and profile of the signature and the payee name and amounts – have formed (and will continue to form) the basis of a fraud prevention profiling exercise which is undertaken by DIA Europe (Kappa).

Growth in Image Survivable Features

The historic and ongoing image-based fraud profiling tool (as discussed above) now has greater significance due to the invalidity of the paper document once any image has been submitted. This is being supplemented by the introduction of new and enhanced Image Survivable Features. These are under continuous development. The most established is UCN.

Martin Ruda

Martin Ruda

UCN has been deployed by the majority of financial institutions in the UK, which enables the Kappa profiling tool to additionally match the UCN (typically an alphanumeric string printed visibly in two places on the front of every cheque) to the magnetic ink code line to ensure that it’s authentic and has not been altered, and also that any representation of the code line is genuine and not a counterfeit.

Another new and exciting feature involves the addition of a QR two-dimensional barcode on the face of the cheque, which incorporates not only the magnetic ink character recognition line – the account number, sort code and serial number of cheque – but also the key variable data, such as the payee name, the amount in value and the date of the issuance of the cheque.

This feature has been developed jointly by the TALL Group of Companies and DIA Europe (Kappa), introduced under the registered trade name UCN Plus and made available to corporate users, financial institutions and SMEs. Many such cheque issuers use in-filling software applications, which apply the variable data and the code line at the point of issuance. This is where the UCN Plus feature automatically generates an encrypted data stream. This then drives the application of the two-dimensional QR code and is then decoded and matched within the clearing infrastructure by the fraud prevention platform (DIA Europe/Kappa).

The industry envisages further developments to support the fraud prevention solutions delivered through Image Survivable Features. For our part, the TALL Group of Companies intends to inform the industry, and educate users, as to the importance, simplicity and cost-effectiveness of such features as and when they emerge.

Martin Ruda is Group Managing Director at The TALL Group of Companies

About the Author
Brian Sims BA (Hons) Hon FSyI, Editor, Risk UK (Pro-Activ Publications) Beginning his career in professional journalism at The Builder Group in March 1992, Brian was appointed Editor of Security Management Today in November 2000 having spent eight years in engineering journalism across two titles: Building Services Journal and Light & Lighting. In 2005, Brian received the BSIA Chairman’s Award for Promoting The Security Industry and, a year later, the Skills for Security Special Award for an Outstanding Contribution to the Security Business Sector. In 2008, Brian was The Security Institute’s nomination for the Association of Security Consultants’ highly prestigious Imbert Prize and, in 2013, was a nominated finalist for the Institute's George van Schalkwyk Award. An Honorary Fellow of The Security Institute, Brian serves as a Judge for the BSIA’s Security Personnel of the Year Awards and the Securitas Good Customer Award. Between 2008 and 2014, Brian pioneered the use of digital media across the security sector, including webinars and Audio Shows. Brian’s actively involved in 50-plus security groups on LinkedIn and hosts the popular Risk UK Twitter site. Brian is a frequent speaker on the conference circuit. He has organised and chaired conference programmes for both IFSEC International and ASIS International and has been published in the national media. Brian was appointed Editor of Risk UK at Pro-Activ Publications in July 2014 and as Editor of The Paper (Pro-Activ Publications' dedicated business newspaper for security professionals) in September 2015. Brian was appointed Editor of Risk Xtra at Pro-Activ Publications in May 2018.

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